Companies trying to operate more efficiently should look into HR software. Without employees, most businesses wouldn’t remain open, so keeping these individuals happy is a priority. With the software in place, everything from onboarding new employees to distributing pay becomes easier. However, a company must know what type of program to buy to see the most benefit. The following are three basic types of HR software to consider.
Human Resource Information System
Most companies today rely on human resource information systems (HRIS). This program focuses on collecting, storing, and organizing employee data. It is of great help when onboarding employees, as information must only be put in the system once. All relevant departments will receive this information. When the company is looking to hire a new employee, the program’s applicant tracking system helps match candidates to job positions appropriate for their skills and education.
The program records hours worked and attendance. It also alerts HR when non-compliance becomes an issue, such as when an employee works overtime. The program monitors the relevant legislation to ensure the company doesn’t run into problems. Reports can easily be generated as needed.
Payroll is handled easily using this program, and employees can view their paychecks electronically. In fact, they can handle many tasks without involving HR, including requesting time off. Employers find they can access performance reviews and see the skills and qualifications of every employee working for the company. Employees use the system to discover learning opportunities, as well.
Human Capital Management Software
Human capital management or HCM software offers all the same capabilities as the HRIS program but is more complex. It follows each employee throughout their time with the company. One-third of new employees don’t make it 90 days at a new job, and onboarding is part of the reason why. The onboarding program must be structured and comprehensive to keep top talent. HCM allows individuals to focus on settling into their new positions rather than completing piles of paperwork. Use an HCM requirements checklist to find the right program for the organization, or work with a software vendor to find this program.
Once the employee has integrated into the company, the program allows management to monitor their attendance and performance. Information gathered from the system helps the company get a better view of its culture and how it can be developed. This information also allows management to uncover opportunities to help employees engage and advance in their careers. Doing so leads to happier employees and higher retention rates. It also helps to attract top talent when positions open.
Human Resource Management System
A company that needs all the capabilities found in HRIS and HCM programs should look into a human resource management system. This program takes its peers to a new level by emphasizing the administrative aspects of employee management. An automated payroll system calculates wages to reduce the risk of human error and the program creates productivity reports and analyses.
Which Program to Choose?
Every human resources program should cover the basics, including recruitment and onboarding; compensation and employee benefits; and learning and development. Additional features needed vary based on the company. Once this has been determined, the focus turns to choosing either a cloud-based or on-premises solution. Security, flexibility, and user-friendliness also need consideration.
Every business that employs at least one worker needs an HR program. It’s simply a matter of determining which program is best for the company’s needs. Take the time to find this program and watch your employees thrive. They are the backbone of the business, so this must be a priority.