Nowadays, companies are often holding events like team events, corporate parties, seminar or conferences. The events may be small or large but you have to ensure that it works out to be a grand success.
Planning an event requires a special kind of expertise such that you don’t exceed budgets or will create the necessary impact. So it is wise to hand the responsibility of organizing events to professionals called ‘event managers’.
An event manager or planner is a professional who is responsible for organizing, coordinating and planning events. The success of the event often depends on your ability to hire the right event planner or manager. Nowadays you can even hire the services of an event management website.
Here are a few tips to guide you when you are seeking to hire a good event manager:
1. Do comprehensive research on the different event managers suited for your purpose:
To do research on event planners, ask around by word of mouth, check online or seek local ads. Look around for event planner that has had experience in organizing events like on your scale- small or big. Look out for their websites and outreach on social media. Are they exciting? Most successful event managers have amazing websites and robust engagement on the net. These websites have a lot of graphics and creative content that attracts potential customers.
2. Decide on delegation of power:
Based on the type of event planned, you can decide on whether you want to delegate the whole responsibility of the event to the event manager or would like to share the same. Sharing responsibility means you may plan the event but delegate the execution to the event manager. A good event manager will be flexible and will not mind working as your assistant. If you don’t want to take up any burden, the event managing team can manage everything from on-site supervision to expenditure on the event.
3. Specialization of event manager:
Choose an event manager who has had general and specific experience in hosting an event like the one you are planning. Some management companies may be adept at organizing events but not the type you require. This is a crucial factor unless the event manager has a super track record.
4. Contact previous customers:
When you are selecting event managers, request for contact with previous customers. Search for reliable references and customer feedback. This is a highly recommended stop if you are unfamiliar with the agency. Create a checklist to ask the previous customers of the agency like were they professional? Where they up to the standards as per claims? Where they detail-oriented? Did you have proper communication with them?
Prepare a similar list of questions, so you gain an understanding of the quality of the event management agency.
5. Will they work within your budget?
The best part is that many event managers have agreements with vendors like caterers, decorators, florists, photographers, restaurants, etc. These agreements often turn into discounts. Thus you can gain access to deals and discounts via the channel of event managers. This means you can work well within your budget and sometimes much lower than expected.
These are some of the tips to hire a good event manager for your event.
Punit