ArticlesReader.com Menu
Newest Articles
Most Viewed Articles
ArticlesReader.com RSS
Submit Article
Login
Signup
Search the articles

Articles Main Categories
Advice
Animals
Automobiles
Business
Career
Communications
Computer Programming
Computers
Entertainment
Environment
Family
Fashion
Finance
Food
Health & Medical
Home & Garden
Humor
Internet Business
Internet Marketing
Legal
Leisure & Recreation
Marketing
Other
Politics
Reference & Education
Religion
Self Improvement
Sports
Technology & Science
Travel
Writing
Subscribe
Receive alert message from us when new articles submitted to our site for free.

Enter your name

Enter your email

Syndicate

















Related Products
Home::Management

Fire Your Secretary

Author : Specialty
Peer out of your office door, what’s your secretary doing right now? If you answered surfing the internet, taking a nap, or reading a magazine, it’s time to rethink where your money is going. In an ideal situation, a secretary would be paid for the work they accomplish and not for watching the clock. If is my theory that small businesses can save money by hiring a secretary part time to manage office business and utilizing an answering service to manage the phones.



Let’s analyze this theory from purely a mathematical point of view using 6 variables A, B, C, D, E, & F.



1. Variable A: Secretary gets paid $12.00 per hour.

2. Variable B: Secretary works 8 hours per day.

3. Variable C: Secretary spends 40% of work day managing office work.

4. Variable D: Secretary spends 30% of work day managing inbound phone calls

5. Variable E: Secretary spends 12% of work day on lunch

6. Variable F: Secretary spends 18% of work day remaining unproductive



Based on these variables, your secretary gets paid $96.00 a day. With this figure broken down, they get paid $38.40 per day managing office work, $28.80 per day managing inbound phone calls, $12.00 for eating lunch (provided lunch is paid), and $17.28 per day for doing nothing. For the purposes of proving this theory, lets analyze the variables based on a 1 month block (22 business days), secretaries will earn $844.80 for managing office work, $633.60 for managing inbound phone calls, $264 for lunch, and $380.16 for remaining unproductive.



So, if only 3.2 hours per day are spent managing office business, it doesn’t make sense for business owners to hire a secretary for an entire day when most of their duties can be outsourced to a call center. Accounting for “free time” (i.e. coffee breaks, cigarette breaks, bathroom time, etc.) lets round up the 3.2 hour figure to 4 hours ($48.00 per day - $1056 per month). Also, lets take $250.00 as an average market price for utilizing an answering service for a one month period. Also, take into account that with a part time employee (i.e. less than 4 hours per day), a lunch break is not required.



It’s time for the grand totals you have been waiting for.



- Case A: Using a secretary for every office duty costs a business owner $2112 per month.

- Case B: Utilizing a secretary part time while outsourcing phone management duties to an answering service costs a business owner $1306.00 per month.



Based on these figures, utilizing an answering service can save a business owner $816.00 per month ($9792.00 per year). Keep in mind that this figure does not include the increase in business by having an after hours, 24/7 live operator presence managing your calls. A live operator will strengthen customer relationships and project the image of a larger, more secure & dependable business to your customers (& potential customers). I suppose the title of this article should have been “Don’t Fire Your Secretary, Just Cut Their Hours”.


Article Source: http://www.articledashboard.com





Todd Cardin is the eastern regional sales manager for Specialty Answering Service (www.specialtyansweringservice.net). For more information on Specialty Answering Service, please e-mail us at info@specialtyansweringservice.net or log on to www.specialtyansweringservice.net.





Spam emails More free articles

Related articles


  1. Terrible Meetings - Ten Ways to Spot Them!
  2. How to Create an Operations Manual
  3. Gift Giving for Business a Major Headache
  4. Preventative Maintenance of Company Delivery Vehicles
  5. Small Business Checking Accounts
  6. Hiring a Book Keeping Service
  7. Cheat Sheet; Understanding The MSDS and Your Obligations In The Workplace To Employees
  8. Effective Meetings by Phone - Part 2, How to Hold a Teleconference
  9. Effective Meetings by Phone - Part 1, How to Plan a Teleconference
  10. Problem-Solving Success Tip: Measure
  11. Problem-Solving Success Tip: Test Your Assumptions About Everything
  12. Hiring Great People And How to Be One Yourself: Five Secrets
  13. Think Twice Before Selling ROI
  14. Innovation Management Diversity Can Make All The Difference
  15. CRM ...The Emperor's New Clothes
  16. Innovation Management IBM Opens Lid On Its Treasure Chest
  17. What Accounting Software Should You Use?
  18. Making Your Workers Your Partners
  19. The Inferno of the Finance Director
  20. Dividing The Loot
  21. Unravelling the Data Mining Mystery - The Key to Dramatically Higher Profits
  22. Managing Motivation
  23. 10 Ways To Maintain Profits In A Slow Economy
  24. How To Decrease Downtime and Increase Productivity
  25. Profound Knowledge
More related feeds
Time is the fire in which we burn
A short history: Angle turned in what the secretary of state certified were enough valid signatures to qualify her initiative, which would limit property tax increases to just 2 percent per year, until you sell your home, at which time ...

Prospecting With More Than a Purpose!
It took multiple sales calls to get by the secretary. When I finally got through, I had to leave 3 voice messages with the manager. When I did get a phone call through and set up a time to meet, it was rescheduled 2 times. ...

One Day in Your Life: October 7, 1976
In a meeting with the foreign minister of Argentina, Secretary of State Henry Kissinger gives indications that the United States will not oppose Argentina’s “dirty war” against its own people. Gary Gilmore is convicted of murder in Utah ...

From the CISD Chief
Fourth: the dorm managers who were responsible enough not to let the dormers out of the dormitories while the fire was going on. Fifth: we express our deepest gratitude to Secretary Estrella F. Alabastro who came to the campus at around ...

NATIONAL & WORLD DIGEST - October 06, 2008
Barack Obama's allies warn that John McCain's attacks on the Democrat's character will lead to the political equivalent of mutual assured destruction: Fire your big weapon at your own peril. Several Obama surrogates said his supporters ...

Is Obama a Communist, Muslim, or Terrorist? Take Your Pick
... those who have set fire to the house of human freedom now cry out for “More Fuel!” With previous experience funding the communist Chinese military and the infrastructure of Iran while head of Goldman Sachs, Secretary Paulson is well ...

FIRE IT UP FOR GEORGIA
Get Involved: For your convenience, I have provided you with a list of the official Obama offices in Georgia. Please contact your nearest Obama office to assist with Phone banking, Canvassing or help with Data Entry. ...

Heads I Win, Tails You Lose: Why the Senate Bailout Bill Will Fail ...
There was a fire in one apartment in the building. After that fire was brought under control, the fire department - for some unknown reason - dropped a hose in the burned apartment, and left the water running … for hours. ...

Expectations - Chapter 35
“Good work. You always did your assignments quickly. If you leave the papers here, I will review them tonight. Do you mind if I share these with Mr. Rogers, my secretary? He has an experienced background in this area.” ...

It’s America That’s Bankrupt
Maybe I’m the only person in America who thinks so, but I have a hard time understanding why we are giving $700 billion to the secretary of the Treasury, the former CEO of Goldman Sachs, who, along with other financial institutions, ...

 

 

2007 articlesreader.com - All Rights Reserved