ArticlesReader.com Menu

Newest Articles
Most Viewed Articles
ArticlesReader.com RSS
Submit Article
Login
Signup

Search the articles

Articles Main Categories

Advice
Animals
Automobiles
Business
Career
Communications
Computer Programming
Computers
Entertainment
Environment
Family
Fashion
Finance
Food
Health & Medical
Home & Garden
Humor
Internet Business
Internet Marketing
Legal
Leisure & Recreation
Marketing
Other
Politics
Reference & Education
Religion
Self Improvement
Sports
Technology & Science
Travel
Writing

Subscribe

Receive alert message from us when new articles submitted to our site for free.

Syndicate

Related Products

Home::Internet Business

Eight Steps To Guarantee A Successful Video Or Web Conference

Author : -JD

A successful video or web conference can really give a boost to your organization. Online conferencing is now connecting people in a way that was not possible in the pre-Internet era. However, as powerful a tool as online conferencing is, it works best when you prepare your conferences properly. Here are some steps that you can take to help guarantee that your next video or web conference is a great success.

1. Make sure each of your attendees has enough bandwidth at his or her location.

There is nothing more frustrating than trying to watch a video online when you just dont have enough bandwidth to get it all. If your participant doesnt have enough bandwidth there will be latency delays and he or she will not be able to enjoy the experience or participate properly. The amount of bandwidth that is required varies from system to system and also according to what features you will be using during the conference. Features such as video, audio, screen and application sharing have different requirements. Check with your vendor or provider to find out what the minimum bandwidth requirements are, and then make sure each of your locations does indeed have enough bandwidth.

2. Test your web cameras to see that they are working properly.

If video will be involved at any of the locations, make sure that the location has tested their camera to ensure that everything is working satisfactorily. Ideally, all cameras should be tested from within the video or web conferencing system that you will be using. A camera that is working fine in one application may work differently within another system. Check it in advance so that you will not have any surprises on the day of your conference.

3. Check your sound equipment in advance.

If VoIP (audio) is going to be used from within the meeting itself, make sure that all attendees have the right tools needed, whether these tools are microphones, headsets and speakers.

4. Supply your participants with proper access information in advance of the conference.

If audio will be conducted via an audio conference call, make sure all attendees have the access number to dial into and the PIN (Personal Identification Number) they will need to access the call.

5. Conduct a trial-run of your presentation prior to the conference date.

The presenters or leaders of the conference should practice in advance. If a presentation will be involved, make sure that whoever will be presenting any material has tested this part of the video or web conferencing system. The presentation that is to be used should be demonstrated to another party BEFORE the date of the actual meeting.

6. Supply web access information to your participants well in advance of the meeting.

Make sure that all of your participants know how to access the video and web conference room. Send an e-mail "link" to each participant well in advance of the meeting so that they will be able to easily access the meeting when the appropriate day and time has arrived.

7. Get as much training as you can in the video or web conference system that you will be using.

The host should be very familiar and comfortable with the video or web conferencing system they are going to use. If training is offered by your vendor or provider, then take advantage of this in order to become more familiar with the system. Familiarity with the system will help you to host a flawless meeting or conference.

8. Conduct a test meeting prior to the big event.

Most importantly! Conduct a test meeting or two before the day of the "big" meeting. Tests will help you eliminate as many surprises as possible before you gather all of your attendees. A meeting free of technical glitches will go far to help you achieve the goals of your conference.

The key to a successful online conference, whether it be a web conference, a video conference or a combination of the two, is preparation, preparation and preparation. The more you prepare and the more you practice, the better your online meetings will be.

Article Source: http://www.articledashboard.com

Dan Richmond is CEO and Co-founder of MegaMeeting.com. MegaMeeting provides web conferencing and video conferencing services for individuals, businesses and educational institutions. For more information, or for a free live demonstration, please visit www.MegaMeeting.com or call (818) 783-4311.

Spam emails More free articles

More related feeds

Eight Steps To Guarantee A Successful Video Or Web Conference
However, as powerful a tool as online conferencing is, it works best when you prepare your conferences properly. Here are some steps that you can take to help guarantee that your next video or web conference is a great success. ...

Eight Steps To Guarantee A Successful Video Or Web Conference
Eight Steps To Guarantee A Successful Video Or Web Conference by: Dan Richmond. A successful video or web conference can really give a boost to your organization. Online conferencing is now connecting people in a way that was not ...

Eight Steps To Guarantee A Successful Video Or Web Conference
A successful video or web conference can really give a boost to your organization. Online conferencing is now connecting people in a way that was not possible in the pre-Internet era. However, as powerful a tool as online conferencing ...

Our Top Ten Team Building Exercises
Amy Linley gives practical and usable advice regarding communication and meetings at AccuConference. Find out more about our conference call, web conferencing and video conferencing services from AccuConference.

celebrities Information
Joe Balthai wrote she was "the darling of the 1998 Sundance Film Festival" and Internet movie writer Harry Knowles said she was the "discovery of the fest," but the film was not commercially released in the US and went direct-to-video. ...

Web Advertising
Instant messengers have built in web cam, where you can see each other while chatting; this is only possible over the internet. Files, photo sharing, video conferencing, and SMS are some of the wide variety of tools accepted among the ...

Games Vs Usability
Al-though some of these applications were quite successful in bringing digital games back to the real world, very little is known about their successful integration into smart environments. When developing video games, developers can ...

lifehack.org - New Articles
VLC is a video player that is a true lifesaver. I haven’t thrown a video at it that it couldn’t play, and chances are high that a randomly accosted computer isn’t packed to the brim with codecs. It’s also available on both Windows and ...

[87hotrod] Digest Number 36572
Live Nationwide Conference calls, Held Every Tuesday night at 9PM Eastern. Dial 1-319-279-1000 , then enter pin code 1055075 http://www.flalottomagic.net/?p0615. Back to top. Reply to sender | Reply to group | Reply via web post ...

Networksolutions
Like the newb that I am, I impulsively signed up for 2 years of web-hosting at Network Solutions @ $89 /year, thinking I was covered by their 30 day money back guarantee. Normally I due a little research but I was actually calling them ...

Eight Steps To Guarantee A Successful Video Or Web Conference

Related articles